ASSIGNMENT OF SPACE & PAYMENT
All exhibit space will be allocated on a first-come, first-served basis. Show management reserves the right to reassign booth space or make adjustments to the exhibit space diagram if necessary. Full payment is due at time of contract submission.

Space will not be assigned until completed exhibit space agreement is received with payment in full. No exhibitor shall assign, sublet, or share the whole or any part of the space contracted under any circumstances without prior written consent of the American Orthodontic Society (AOS).

Companies found to be subletting or sharing exhibit space will be asked to dismantle and leave the exhibit hall without refund, if consent has not been granted in advance. Such requests must be submitted to the American Orthodontic Society.

EXHIBITOR NAME BADGES
The exhibitor badge entitles the wearer access to the exhibit floor only and exhibitor badges are issued only to personnel actually staffing the booth. The name of the exhibiting company, as it has been listed on the exhibit space contract, will appear on each badge and (2) two exhibitor badges will be provided for each exhibit space contracted, up to a maximum of (4) four badges. Additional badges are available at $499 each. Exhibitors are urged to order badges in advance through the exhibitor services kit. Badges will be available for collection at Exhibitor
Registration during installation hours. Please see below.

INSTALLATION & DISMANTLE
Installation of exhibits at the Ritz Carlton Las Colinas will be Thursday, September 18, 2025 from 1:00pm to 4:00pm.
All exhibits must be fully assembled and ready for display no later than 5:00pm on Thursday. Dismantling of exhibits will be from 2:00pm until 3:00pm on Saturday, September 20, 2025. Exhibitors are not permitted to tear-down prior to the close of the exhibit hall. Show management reserves the right to make adjustments to the set-up and tear-down schedule.

EXHIBITOR KITS
In July, 2025, a digital exhibitor service kit will be provided to each exhibiting company. This packet will include all necessary information and forms regarding booth personnel registration, inbound and outbound shipping of displays, display rental & furnishings, audio/visual rental, electrical service, utilities and any other information that is pertinent to exhibiting.

SECURITY
The exhibit area will be monitored by security personnel outside of show hours. AOS assumes no liability for your supplies or equipment. The responsibility remains with the individual exhibitors to protect their property and appropriate insurance protection is required. Please have certificates of liability available if show management requests this documentation.

PROMOTION OF PRODUCTS AND SERVICES

• In the event exhibiting company is supporting a speaker/lecturer on the program, it is required that the speaker/lecturer disclose to participants any monetary or other special interest they may have with any company whose products are discussed in this course. Such disclosure must be made in publicity materials and at the beginning of the presentation itself.
• Product/service promotion material or product specific advertisement of any type is prohibited in or during Continuing Education (CE) activities.
• Live promotional activities (presentations or staffed exhibits) must be kept separate from CE activities.
• Promotional material and advertisements must be kept outside the educational space during CE activities.