2023 Annual Meeting - Vendor Information - The American Orthodontic Society

Greenville-AOS Annual Meeting Oct 19-21, 2023 infographic

Event Location:

Hyatt Regency Greenville

220 N Main St.

Greenville, SC 29601

The 2023 AOS Annual Meeting will be held at the Hyatt Regency Greenville, and will be host to approximately 100 dental practitioners and 40+ auxiliary staff members. These general and pediatric dentists are expanding their practices through orthodontics and utilizing the AOS Annual Meeting to further educate themselves on the latest in techniques, clinical advancements, practice management and products.

With few opportunities elsewhere for the general and pediatric orthodontic community for top-notch education, along with their commitment to excellence, more and more dentists are turning to us for their continuing education needs. General and pediatric orthodontics continues to grow!

Take this proven opportunity to showcase your products and services to our unique audience of eager and interested general and pediatric practitioners of orthodontics. Many events, including the Thursday evening President’s Welcome Reception, Friday and Saturday lunch, and breaks will take place in and around the exhibit area to increase your exposure during the trade show. Please join us and take this time to meet and sell to the leaders in this one-of-a-kind segment of the orthodontic community.

Exhibit Hall Hours

Thurs - Oct 19th

1:00 PM - 5:00 PM
Exhibitor Registration and Setup

5:30 PM - 7:30 PM
Exhibit Hall Opens - President's Welcome Reception

Fri - Oct 20th

10:00 AM - 5:00 PM
Exhibit Hall Open

Sat - Oct 21st

10:00 AM - 2:00 PM
Exhibit Hall Open

2:00 PM - 3:00 PM
Exhibit Hall Tear Down

Exhibitor and Sponsorship Levels

$2,500 | Exhibitor Booth (10x10)

(Just 2 Left!)

Table
Two Chairs
4 Booth Staff Badges
Listing in the Event App
Access to Meeting Attendee Contact List
Promotion to AOS Mailing List Quarterly (40,000 contacts)

$2,500 | Breakfast Sponsor

Available for either Friday or Saturday
Recognition in the Event App as an Event Sponsor
Signage and branded napkins placed out during sponsored event.

$4,500 | Lunch and Learn Sponsor

Sold Out

Available for either Friday or Saturday
Recognition in the Event App as an Event Sponsor
Signage and branded napkins placed out during sponsored event.
30 minute presentation during lunch event. (Must be approved by planning committee)

$4,500 | Hotel Key Card Sponsor

Sold Out

Get the attention of each and every attendee by placing your brand marketing or show special with the hotel room key cards imprinted (front & back) with your message.

$6,000 | President's Welcome Reception

The President's welcome reception kicks off the event in the Exhibit Hall with food and drinks for event attendees.

Napkins will be imprinted with your company logo.
You will be recognized on signage outside dinner venue.
Recognition in the Event App as an Event Sponsor.

$6,000 | Attendee Tote Bag

Each attendee receives this special tote for convenience in carrying their trade show items and meeting documents. Includes a free insert of your company literature.

$5,000 | (Non-Exclusive) Awards Dinner Sponsor

(Limited to 4 Sponsors)

The AOS meeting concludes with our special Awards Dinner on Saturday evening.

Sponsorship logo will be displayed on presentation during event.
Napkins will be imprinted with your company logo.
You will be recognized on signage outside dinner venue.
Recognition in the Event App as an Event Sponsor.

View Exhibitor Rules

ASSIGNMENT OF SPACE & PAYMENT
All exhibit space will be allocated on a first-come, first-served basis. Show management reserves the right to reassign booth space or make adjustments to the exhibit space diagram if necessary. Full payment is due at time of contract submission.

Space will not be assigned until completed exhibit space agreement is received with payment in full. No exhibitor shall assign, sublet, or share the whole or any part of the space contracted under any circumstances without prior written consent of the American Orthodontic Society (AOS).

Companies found to be subletting or sharing exhibit space will be asked to dismantle and leave the exhibit hall without refund, if consent has not been granted in advance. Such requests must be submitted to the American Orthodontic Society.

EXHIBITOR NAME BADGES
The exhibitor badge entitles the wearer access to the exhibit floor only and exhibitor badges are issued only to personnel actually staffing the booth. The name of the exhibiting company, as it has been listed on the exhibit space contract, will appear on each badge and (2) two exhibitor badges will be provided for each exhibit space contracted, up to a maximum of (4) four badges. Additional badges are available at $499 each. Exhibitors are urged to order badges in advance through the exhibitor services kit. Badges will be available for collection at Exhibitor
Registration during installation hours. Please see below.

INSTALLATION & DISMANTLE
Installation of exhibits at the Hyatt Regency Greenville will be Thursday, October 19, 2023 from 1:00pm to 5:00pm.
All exhibits must be fully assembled and ready for display no later than 5:00pm on Thursday. Dismantling of exhibits will be from 2:00pm until 3:00pm on Saturday, October 21, 2023. Exhibitors are not permitted to tear-down prior to the close of the exhibit hall. Show management reserves the right to make adjustments to the set-up and tear-down schedule.

EXHIBITOR KITS
In July, 2023, a digital exhibitor service kit will be provided to each exhibiting company. This packet will include all necessary information and forms regarding booth personnel registration, inbound and outbound shipping of displays, display rental & furnishings, audio/visual rental, electrical service, utilities and any other information that is pertinant to exhibiting.

SECURITY
The exhibit area will be locked outside of show hours. AOS assumes no liability for your supplies or equipment. The responsibility remains
with the individual exhibitors to protect their property and appropriate insurance protection is required. Please have certificates of liability available if show management requests this documentation.

PROMOTION OF PRODUCTS AND SERVICES

In the event exhibiting company is supporting a speaker/lecturer on the program, it is required that the speaker/lecturer disclose to participants any monetary or other special interest they may have with any company whose products are discussed in this course. Such disclosure must be made in publicity materials and at the beginning of the presentation itself.
Product/service promotion material or product specific advertisement of any type is prohibited in or during Continuing Education (CE) activities.
Live promotional activities(presentations or staffed exhibits) must be kept separate from CE activities.
Promotional material and advertisements must be kept outside the educational space during CE activities.